Category: Urgent

CDPHOA Next Board Meeting Feb 25th, 2021 6:30 PM

Join by computer: https://caminodelpradohoa.my.webex.com/caminodelpradohoa.my/j.php?MTID=me0daa3ea499b4bfade5239b9941ae159

Join by phone:
+1-415-655-0001 US Toll
Access code: 126 780 8702 password: 86395279

1.  CALL TO ORDER

2.  OPEN FORUM

3.  APPROVAL OF MINUTES  

– Previous Board of Directors Meeting Minutes 

– Actions and Approvals Taken by the Board of Directors without a Meeting

4.  APPROVAL OF FINANCIALS

– Financials Review

– Reserve Account Review / Funding

– Budget Review and Discussions

– A/R Review 

 

5.  OLD BUSINESS

– Review of projects from previous meeting

– Building Condition and Issues 

– Termite Inspections, Treatments, Schedules

– Fireplace Use Update (use of Fireplace remains prohibited)

– Consulting/Oversight bid 

– Landscaping (irrigation, new/replacement plants)

– Exterior Lighting & Termite Work

– Board of Directors Election Update

– Special Assessment Ballot Update

– Roofing

6.  NEW BUSINESS

7.  SCHEDULING OF NEXT MEETING

–     The next board of directors meeting is scheduled for:             

       Location & Time:  to be announced.  

Announcement of meetings are posted at the clubroom bulletin board. 

8.  ADJOURNMENT

9.  Board Executive Meeting – HOA Logistics

– Board only

The Board needs you!

We need volunteers to join the Board! If you are interested in helping steer projects like roofing, keeping dues low, and more, now is the time to join. Membership can start with as little as a few hours a month. If you are interested, please reach out to help@caminodelprado.org. (I’m also happy to answer any questions about what Board membership entails.)

Cold? Try the hot tub!

We keep the hot tub at around 101°F! The heat is on 1pm to 10pm (note: it usually takes an hour or two to get up to temperature).
Reserve your time up to 5 days in advance on https://booking.appointy.com/caminodelprado (and be sure to fill out the Terms of Use Form at least once). The better we can gauge usage, the better we can make decisions about when to keep the heat on.
Please remember to sanitize high tough surfaces with the provided sanitizer and sponge before and after use, and respect quiet hours.

Roof Financing Vote

Soon all homeowners will receive a letter in the mail asking you to vote on how to fund our upcoming roof replacement. It is very important that you fill out and return your ballot on this topic so that the Board can properly plan for this upcoming project.

By 2023 we need to begin replacing our roofs. Our current roofs are old and leaking more and more every year, and they are made of a material that costs extra to insure. The HOA reserve study estimates $859,500 to replacing the roofs and we have been saving up so we can afford in the next few years. Unfortunately, we recently received a new estimate at $1,435,560. That’s a $576,060 difference.

The Board would prefer to tackle this as a special assessment of $6600/unit because that allows us to keep the regular dues low. (Members should still expect an annual dues increase of 5-10% in order to keep up with rising costs as our homes get older and the area gets more expensive.)

In order to give everyone ample time to prepare, this special assessment would be due January 31st, 2022.

However, if a special assessment is not approved by the membership then HOA dues can also be increased by 20% each year to make up the deficiency in funds. (This could mean $522/mo in 2021, $626/mo in 2022, $751/mo in 2023, $902/mo in 2024).

If you have any questions, please join a Board meeting online or by phone, or email help@caminodelprado.org. We need to hear the votes of as many people as possible on this topic.

Winter Spa Trial – Make sure to book your usage!

If you enjoy using the spa in colder months, we need your help! Be sure to book your November usage: https://booking.appointy.com/caminodelprado (and be sure to fill out the Terms of Use Form at least once).

In the past, we have turned off the spa heat staring in December. Starting November 1st, we will be running a trial with a new schedule where we turn on the spa heating on from 1pm to 10pm. If we see enough usage in the reservation system, we will continue this trial further into the winter. (Keep in mind too that it takes a few hours for the spa to heat up and cool down again.)

Some members have wanted to be able to use the spa year round, and I have been looking into how we could do this. This idea has been discussed in the past, but there has always been some mystery as to how much this would cost the HOA. I have been analyzing our past energy bills and I believe I’ve figured out the rough costs of heating the spa. Additionally, the new reservation system gives me data that shows that the pool and spa are rarely used in the morning. By saving money in the spring/summer/fall by heating only during times the pool and spa are used, we can keep our budget level even if we heat the spa during the winter. For those curious, it only costs about 67¢ per hour to heat the spa during the winter (we already have to pay to keep the spa chemicals balanced during the winter, whether it is heated or not).

If you have other thoughts or questions about this trial, please don’t hesitate to ask via help@caminodelprado.org.