Month: March 2021

CDPHOA Special Assessment Roof Ballot Status and Special Roof Material Selection Meeting 4 1 2021 (6:30 PM)

Dear Members:

Please note the following activities at the community.

Regards
Rob

RE: Roof Materials Section Meeting – General Roof Meeting – It was noted that a member meeting has been schedule for April 1st, 2021 starting at 6:30 PM to determine the specification / materials that the Association will be selected for the roof replacement. Due to Covid our meetings are via WebEx. Please join by computer:

https://caminodelpradohoa.my.webex.com/caminodelpradohoa.my/j.php?MTID=me0daa3ea499b4bfade5239b9941ae159

Join by Phone:
+1-415-655-0001 US Toll
Access code: 126 780 8702 password: 86395279

RE: Special Assessment Ballot – The Special Assessment ballots (Proposed $6,600.00) for funding the roof replacement throughout the community are being tallied by Liberty Election Services – Deanna Libert. The process was presented on screen for all to view the process and tallying. The result was that the Association members voted the following certification below.

Due: January 31, 2022

Special Assessment Ballot Tallying Certification Statement:

CAMINO DEL PRADO HOMEOWNERS ASSOCIATION
REPORT BY INSPECTOR OF ELECTIONS
ANNUAL MEETING
1. The undersigned, having been duly appointed as the Inspector of Elections for the Annual Meeting of Camino del Prado Homeowners Association (the “Association”), held March 25, 2021 (the “Meeting”), does hereby report as follows:

2. I, Deanna M. Libert, was appointed as an independent third party, as defined by Civil Code §5110, by the Board in the tabulation and counting of ballots.

3. I personally inspected the list of Members of the Association provided to me by its Board of Directors and verified that ballots were sent to each Member at the address of record with the Association. All members of the Association were entitled to vote the prepared ballot.

4. On March 24, 2021, at 10:00 am, the polls were closed. At that time, I had received fifty-eight (58) ballots. Eight (8) ballots were late or unsigned. No proxies had been received. Fifty (50) ballots would be opened. The ballots had remained in my possession since receipt by mail or delivery in person. I verified each Member’s information and signature on the outer envelope prior to the Meeting.

5. On March 25, 2021 at 7:30 pm, I was present at the Annual Meeting of the Association and the ballots delivered to my office by the close of the polls or in person. The meeting was held via virtual/telephone conference due to COVID-19 shelter in place restrictions. The required quorum was more than fifty percent (50%) of the Owners or forty-five (45) ballots. A quorum of Members was present in ballots and physically in person at the Meeting.

6. At the Meeting, I asked the Members present if any had challenges or questions regarding the right to vote. There were none.

7. Election Results:
a. Yes (in Favor) 39 votes
b. No (not in Favor) 7 votes
c. 4 each ballots were invalid

8. The above results of the ballot were reported to the Board at the Meeting. The approval of Owners, constituting a quorum, casting a majority of the votes at the meeting or election is needed for the special assessment to be approved. The special assessment PASSED.

I certify the foregoing Report is true and accurate. Executed March 25, 2021.
__________________________________________
DEANNA M. LIBERT
INSPECTOR OF ELECTIONS

CDP HOA Board of Directors Meeting April 22nd, 2021 6:30 PM

Meeting Dates 2021 
CDPHOA Board of Directors’ Schedule:
–  Next Meeting:        April 22nd, 2021 6:30 PM
– Future Meetings:  May 27th, 2021 6:30 PM and  June 24th, 2021 6:30 PM

Due to Covid our meetings are via WebEx.

Please join by computer link below:

https://caminodelpradohoa.my.webex.com/caminodelpradohoa.my/j.php?MTID=me0daa3ea499b4bfade5239b9941ae159

Or, please join by Phone:
+1-415-655-0001 US Toll
Access code: 126 780 8702 password: 86395279

Proposed Agenda

1. CALL TO ORDER

2. OPEN FORUM

3. APPROVAL OF MINUTES

– Previous Board of Directors Meeting Minutes

– Actions and Approvals Taken by the Board of Directors without a Meeting

4. APPROVAL OF FINANCIALS

– Financials Review

– Reserve Account Review / Funding

– Budget Review and Discussions

– A/R Review


5. OLD BUSINESS

– Review of projects from previous meeting

– Building Condition and Issues

– Termite Inspections, Treatments, Schedules

– Fireplace Use Update (use of Fireplace remains prohibited)

– Consulting/Oversight bid

– Landscaping (irrigation, new/replacement plants)

– Exterior Lighting & Termite Work

– Board of Directors Election Update

– Special Assessment Ballot Update (ballots counted at 7:30 P.M)

– Roofing

6. NEW BUSINESS

7. SCHEDULING OF NEXT MEETING

– The next board of directors meeting is scheduled for:

Location & Time: to be announced.

NOTE: Announcement of meetings are posted at the clubroom bulletin board.

8. ADJOURNMENT

9. Board Executive Meeting – HOA Logistics

– Board only

CDP HOA Board of Directors Meeting Dates 2021 (including March 25th, 2021)

CDPHOA Board of Directors’ Schedule:
– January 2st, 2021 6:30 PM     – February 25th, 2021 6:30 PM
– March 25th, 2021 6:30 PM     – April 22nd, 2021 6:30 PM
– May 27th, 2021 6:30 PM         – June 24th, 2021 6:30 PM

Our Next Board Meeting March 25th, 2021 6:30 PM

Due to Covid our meetings are via WebEx. Please join by computer:

https://caminodelpradohoa.my.webex.com/caminodelpradohoa.my/j.php?MTID=me0daa3ea499b4bfade5239b9941ae159

Join by Phone:
+1-415-655-0001 US Toll
Access code: 126 780 8702 password: 86395279

Agenda

1. CALL TO ORDER

2. OPEN FORUM

3. APPROVAL OF MINUTES

– Previous Board of Directors Meeting Minutes

– Actions and Approvals Taken by the Board of Directors without a Meeting

4. APPROVAL OF FINANCIALS

– Financials Review

– Reserve Account Review / Funding

– Budget Review and Discussions

– A/R Review


5. OLD BUSINESS

– Review of projects from previous meeting

– Building Condition and Issues

– Termite Inspections, Treatments, Schedules

– Fireplace Use Update (use of Fireplace remains prohibited)

– Consulting/Oversight bid

– Landscaping (irrigation, new/replacement plants)

– Exterior Lighting & Termite Work

– Board of Directors Election Update

– Special Assessment Ballot Update (ballots counted at 7:30 P.M)

– Roofing

6. NEW BUSINESS

7. SCHEDULING OF NEXT MEETING

– The next board of directors meeting is scheduled for:

Location & Time: to be announced.

NOTE: Announcement of meetings are posted at the clubroom bulletin board.

8. ADJOURNMENT

9. Board Executive Meeting – HOA Logistics

– Board only

Vote now for new roofs!

The Board needs you to send in your vote for the new roofs today!

Have a question or concern about the vote? Email us at help@caminodelprado.org.

Not voting is effectively a vote for a dues increase.

If we don’t get enough votes then we will have to raise dues to get the funds, and defer the project until we have enough funding. The Board would prefer to secure funding now, and begin replacing our very old and fragile roofs as soon as possible.

To everyone that has already voted, thank you.