Camino del Prado

Dear Members

Please note, the Association’s Board of Directors Meeting will be held virtual this month by conference call on March 26^th starting at 6:30 PM. Below, if you wish to participate in the call, you will dial the number and access code.  If the meeting is ongoing, you will announce your name and the System will announce you to those on conference.  Please wait to speak until the Agenda calls for the Open Forum and the process noted below.   During the balance of the meeting, you may listen in to the proceedings of the meeting.

AT Conference For Clients of TMG – Camino Del Prado HOA

1. Participants please dial:

Toll-free: 866-906-9888

2. When prompted, the participants need to dial:

Pass Code for Participant: 4205343 press ‘ # ‘   and announce your name for the System to introduce you to the call.

The Agenda for the meeting is via separate direct email along with the financials for February 2020 (un audited and not approved as of yet by the board).

Because of the format, the Association will follow a firm process of Robert’s Rules of Order.  This means members can call in and listen and when the Open Forum agenda item is noted, we will use the following process for those on the call to speak.   That process will be to call out the street name and using the address number starting from the lowest number / letter to the highest, members will be able to ask their questions.  All questions and discussion for a specific address is limited to 3 minutes (question and response combined).

Thank you

Rob March

Association Manager, Camino Del Prado HOA

408 221 6631

 

Please be aware that we are having the pool and spa resurfaced this month.

Dear Community,

Please note that Stacy Teixeira (1010 Bryant Way #A) has requested access to all homeowner names, unit addresses, and mailing addresses pursuant to Civil Code §1365.2(a) and the Davis-Stirling Act, Corporations Code, Section 8330. Therefore the Board will be providing this information to her. (This information would also be publicly available at the County Recorder’s office.)

Monthly meetings will now be held on the 4th Thursday of every month. That means the next meeting is scheduled for March 26th. We apologize for any inconvenience and hope to see you there!

Agenda 

February 20th, 2020 – 6:30 PM Meeting

Club Room

1. CALL TO ORDER
2. OPEN FORUM
3. APPROVAL OF MINUTES  

– Previous Board of Directors Meeting Minutes 

– Actions and Approvals Taken by the Board of Directors without a Meeting

4. APPROVAL OF FINANCIALS

– Bank Statement Review and Approval.

– Reserve Account Review / Funding

– Budget Review and Discussions

– A/R Review 

5. ROUTINE BUSINESS

– Review of projects from previous meeting

– Building Condition and Issues 

– Fireplace Use Update   (use of Fireplace remains prohibited) 

– Landscaping (irrigation, new/replacement plants)

– Exterior Lighting

– Legal

6. NEW BUSINESS

– Member Needs and Observations/Open Forum

7. SCHEDULING OF NEXT MEETING

– The board of directors meeting is scheduled for:            

  Location & Time:  to be announced. Announcement of meetings are posted on

  Mailboxes and/or issued via email, or in special cases sent by US Mail.

8. EXECUTIVE SESSION

– Review Legal Matters

9. ADJOURNMENT

 

We’ve become aware the late fees were accidentally charged to seven members for January dues. This has now been corrected. From accounting:

We certainly apologize this was missed, and have credited the January late fees and interest today. We will send out corrected February 2020 statements for those owners who have been credited today.

If you have further questions please email help@caminodelprado.org.

As we are now in the rainy season, you may find flying termites in or around your home. The good news is that the HOA will pay for most termite control! We only ask that you first get a professional inspection, which most pest control companies will do for free. Three options are:
Bay Area Termite: bayareatermite.com / (408) 337-1694
Planet Orange: planetorange.com / (888) 979-6897
Terminix: terminix.com / (877) 837-6464
Once you have a report with a quote to perform the treatment please send it to help@caminodelprado.org for review. (Please do not schedule any treatment before your report has been reviewed.)

If you do find termites or other pests, the Board encourages you to let your neighbors know as well. It is best for them to get inspected too.

Please note that the pool and spa are tentatively scheduled for resurfacing this March. The schedule may change due to weather, or if the resurfacing company is available earlier.

You should have received information from our new accounting team at HOA Accounting Services about setting up dues collection. If you have not received an invoice please email help@caminodelprado.org.

When we switched over our management services to The Masters Group we also changed accounting firms to HOA Accounting Services (from BK Lynch). We were hoping that this wouldn’t require setting up dues collection yet again, but unfortunately this is not the case. We understand this is a confusing situation so we will be forgiving late fees for December dues so people can figure out their options.

(Apologies to everyone, it’s taken a little bit to figure this all out.)

There are now four different ways you can pay:

1. Direct Debit: Setting up this method will ensure that you are always up to date on all HOA payments (dues or otherwise). Payments will automatically be withdrawn from your bank account. There is no fee for this. See the instructions in your monthly invoice (involves sending a voided check to HOA Accounting Services).

2. Monthly check: you will receive a monthly invoice and can send in a check each month. There is no fee for this. See the instructions in your monthly invoice.

3. Online via PayLease (one time or reoccurring): PayLease can accept bank transfers, credit and debit cards. However, all have a fee.
https://hoa-accounting.com/members.html

4. Online via Alliance Bank (one time or reoccurring): You can set up an account with Alliance Bank to pay your dues from your bank account. There is no fee for this. If you previously had an account with Alliance Bank to pay your Camino del Prado dues, your account will still work but deductions will have stopped – you must set up the account information for your property using the new Management Company ID (7533), Association ID (680), and Unit Account Number (see your invoice).
https://onlinepay.allianceassociationbank.com

(If you accidentally pay your dues twice by one or more methods, don’t worry. The overpayment will count towards future dues or can be refunded upon request.)

Update: If you prepaid any dues before the accounting switchover this should carry over to the new accounting team. You can check you account balance by signing up for an account at https://hoa-accounting.com/members.html, by calling (888) 854-9444 option 1, or emailing service@hoa-accounting.com with your property address or your HOA account number in the subject line. Please let us know if you find you prepaid dues haven’t carried over and we will help you resolve the problem.