Please remember to trim the trees and bushes within your patio area away from the buildings and fences. Plants can grow into the buildings and fences, damaging them. Because patio plants are each owner’s responsibility to maintain, each owner is responsible for costs incurred when the HOA repairs these kinds of damages.
Please also remove any dead tree and bushes from your patio area, in order to keep the community looking its best!
Soon all homeowners will receive a letter in the mail asking you to vote on how to fund our upcoming roof replacement. It is very important that you fill out and return your ballot on this topic so that the Board can properly plan for this upcoming project.
By 2023 we need to begin replacing our roofs. Our current roofs are old and leaking more and more every year, and they are made of a material that costs extra to insure. The HOA reserve study estimates $859,500 to replacing the roofs and we have been saving up so we can afford in the next few years. Unfortunately, we recently received a new estimate at $1,435,560. That’s a $576,060 difference.
The Board would prefer to tackle this as a special assessment of $6600/unit because that allows us to keep the regular dues low. (Members should still expect an annual dues increase of 5-10% in order to keep up with rising costs as our homes get older and the area gets more expensive.)
In order to give everyone ample time to prepare, this special assessment would be due January 31st, 2022.
However, if a special assessment is not approved by the membership then HOA dues can also be increased by 20% each year to make up the deficiency in funds. (This could mean $522/mo in 2021, $626/mo in 2022, $751/mo in 2023, $902/mo in 2024).
If you have any questions, please join a Board meeting online or by phone, or email help@caminodelprado.org. We need to hear the votes of as many people as possible on this topic.
Agenda
By phone or video conference:
Join by phone
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Access code: 126 780 8702
Dear Members
The Association will hold its November 2020 board meeting on December 3rd, 2020 at 6:30 PM. The meeting will be held via conference call on WebEx. The contact information is directly below.
The WebEx connection is:
Meeting number: 126 780 8702
Join by phone
+1-415-655-0001 US Toll
Access code: 126 780 8702
Proposed Agenda
Camino Del Prado Homeowners Association
Agenda – December 3rd, 2020 – 6:30 PM Meeting v1a
Virtual Conference Call – for November 2020 Board meeting
– Previous Board of Directors Meeting Minutes
– Actions and Approvals Taken by the Board of Directors without a Meeting
– Financials for September 2020 Review
– Reserve Account Review / Funding
– Budget Review and Discussions
– A/R Review
– Review of projects from previous meeting
– Building Condition and Issues
– Termite Inspections, Treatments, Schedules
– Fireplace Use Update (use of Fireplace remains prohibited)
– Consulting/Oversight bid
– Landscaping (irrigation, new/replacement plants)
– Exterior Lighting & Termite Work
– Swimming Pool / Spa – Policy for use
– Board of Directors Election Update
– The next board of directors meeting is scheduled for: Location & Time: to be announced.
– Board only
If you enjoy using the spa in colder months, we need your help! Be sure to book your November usage: https://booking.appointy.com/caminodelprado (and be sure to fill out the Terms of Use Form at least once).
In the past, we have turned off the spa heat staring in December. Starting November 1st, we will be running a trial with a new schedule where we turn on the spa heating on from 1pm to 10pm. If we see enough usage in the reservation system, we will continue this trial further into the winter. (Keep in mind too that it takes a few hours for the spa to heat up and cool down again.)
Some members have wanted to be able to use the spa year round, and I have been looking into how we could do this. This idea has been discussed in the past, but there has always been some mystery as to how much this would cost the HOA. I have been analyzing our past energy bills and I believe I’ve figured out the rough costs of heating the spa. Additionally, the new reservation system gives me data that shows that the pool and spa are rarely used in the morning. By saving money in the spring/summer/fall by heating only during times the pool and spa are used, we can keep our budget level even if we heat the spa during the winter. For those curious, it only costs about 67¢ per hour to heat the spa during the winter (we already have to pay to keep the spa chemicals balanced during the winter, whether it is heated or not).
If you have other thoughts or questions about this trial, please don’t hesitate to ask via help@caminodelprado.org.
Dear Members
The next board of directors meeting is scheduled for October 22, 2020 starting at 6:30 PM. All members are invited to attend via WebEx conference call (details below).
The proposed Agenda – is noted below the WebEx information.
Happy Autumn.
Rob
Virtual Conference Call – The call in/URL connection is:
Meeting number: 126 780 8702
Password: VnDxkcPy784 (86395279 from phones and video systems)
Join by phone
+1-415-655-0001 US Toll
Access code: 126 780 8702
Camino Del Prado Homeowners Association Meeting Agenda
October 22nd, 2020 – 6:30 PM Meeting v1a
Virtual Conference Call
– Previous Board of Directors Meeting Minutes
– Actions and Approvals Taken by the Board of Directors without a meeting
– Financials for September 2020 Review
– Reserve Account Review / Funding
– Budget Review and Discussions
– A/R Review
– Review of projects from previous meeting
– Building Condition and Issues
– Termite Inspections, Treatments, Schedules
– Fireplace Use Update (use of Fireplace remains prohibited)
– Consulting/Oversight bid
– Landscaping (irrigation, new/replacement plants)
– Exterior Lighting & Termite Work
– Swimming Pool / Spa – Policy for use
– Board of Directors Election Update
– The next board of directors meeting is scheduled for:
Location & Time: to be announced.
– Board only
As a reminder, for your safety and the safety of the entire community:
One of our residents is an amateur mycologist and found what is they believe is a lepiota subincarnata, a toxic mushroom, on the Southern end of Sage Hen Way. They got rid of it and started killing the underlying mycelium, but as mycelium can sometimes spread underground and mushroom diffuse through spores they thought it might be worthwhile warning neighbors with children or pets.
The finder has also contacted the San Francisco Mycological Society in hopes of confirming the species of mushroom.
Our thanks to our eagle-eyed resident!
Dear Members
If you are interested in serving your community as a Board Member, please click open the attachment and follow the instructions.
Please remember to run for a board position, you must be a member of the Association (actually listed on the title of the deed) and current on your HOA Dues.
The deadline is September 15th.
Regards
Rob March
Association Manager, CDPHOA