Board Meeting May 28th 2020

Subject: Camino Del Prado HOA – Board of Directors Meeting May 28th, 2020 6:30 PM Virtual (see www.caminodelprado.org for further details and updates)

Dear Members

Please find the call/video-in information below if you wish to join the board of directors meeting on May 28th, 2020 starting at 6:30 PM.  In addition the base-Agenda v1b is attached.

Subject: CDP Meeting info

Meeting number: 621 230 569

Password: 9RiJUVUq5P4 (97458887 from phones and video systems)

https://meetingsamer9.webex.com/meetingsamer9/j.php?MTID=m88bde6be461a7ed962c3642b39b829c8

Join by phone

+1-408-418-9388 United States Toll

Access code: 621 230 569

Thank you.

Rob March

Association Manager, CDPHOA

Camino Del Prado Homeowners Association

Agenda
May 28th, 2020 – 6:30 PM Meeting v1b

Virtual Conference Call – (see Caminodelprado.org for call in info)
1. CALL TO ORDER
2. OPEN FORUM
3. APPROVAL OF MINUTES
– Previous Board of Directors Meeting Minutes
– Actions and Approvals Taken by the Board of Directors without a Meeting
4. APPROVAL OF FINANCIALS
– Financials for April 2020 Review
– Reserve Account Review / Funding
– Budget Review and Discussions
– A/R Review
5. OLD BUSINESS
– Review of projects from previous meeting
– Building Condition and Issues
– Fireplace Use Update (use of Fireplace remains prohibited)
( NO DISCUSSION ON FIREPLACES AT THIS MEETING. A SPECIAL MEETING IS BEING SCHEDULED FOR MID JUNE 2020 for All Members)
– Actions to be taken by Members (deadline date / minimum action)
– Landscaping (irrigation, new/replacement plants)
– Exterior Lighting & Termite Work
– Swimming Pool / Spa Resurfacing
6. NEW BUSINESS
– Member Needs and Observations/Open Forum
– Candidate Period Opening & Annual Meeting Update
7. SCHEDULING OF NEXT MEETING
– The board of directors meeting is scheduled for:
Location & Time: to be announced. Announcement of meetings are posted on
Mailboxes and/or issued via email, or in special cases sent by US Mail.
8. ADJOURNMENT
9. Board Executive Meeting – HOA Logistics
– Board only

Update 4 18 20

Dear Members and Residents:

As we are rounding the corner for your late Spring 2020, the Association is busy getting things ready to re-enjoy. These include the Club Room and Swimming Pool Area/Facilities at Camino Del Prado HOA. While a full understanding is not completely known at this time locally, State-wide or Nationally on the re-opening and Use criteria or limitations, we will create work-arounds and policies that will aid in creating a functional and pleasing use of your community.

The Club Room – As some members may know, termites are unaffected by our world and have been busy dining on the club room. To this, we have the Club Room being prepped and treated/tented for termites from April 21 – April 25th, 2020. The Association wishes to get these treatments done while the Club Room remains closed for use. In some member’s homes, treatment for termites is being scheduled and action should be carried out soon where scheduling is between the members / occupants and vendor.

The Pool Facilities – As you can observe we were in the process of being re plastered and we estimate that work should be completed by mid to late June 2020 (earlier if restrictions are lifted). With the clear and sparkling water filled to the brim in the pool and spa. Again, the Association will be working on policies of use that will aide in keeping all things safe.

The Association will also be working on improving from a safety and use perspective other areas within the community to the delights of the members as well.

What can YOU Do – As member and resident, you can help keep the community to improve remain balanced by:
A. Placing your trash, recycle and compost bins out no earlier than 5:00 PM the day before pick-up and removing from full view the bins no later than 11:00 PM the night of pick-up for our City’s disposal process
B. If you see trash on the walkways, and by using a glove or piece of paper or wipe, pick it up and dispose of these items as is possible.
C. Maintaining quiet hours Sunday-Thursday from 8:00 AM to 10:00 PM, and Friday/Saturdays 9:00 AM until 11:00 PM.
D. Placing all damaged vehicles in your garages so as not to be seen and following the limitations on parking in the open areas.
E. Reporting areas of concern or that need improvement through the Association’s Portal.

These are but a few of the actions you can take to improve Camino Del Prado HOA and, of course, smiling and greeting each other while walking, bike riding or just driving through our community.

Thank you for All you do!

Rob March

NOTE: We will be holding our next board of directors meeting on April 23rd, 2020 virtually from 6:30 PM on (all are welcome to connect).

Board of Directors Meeting – March 26th 2020, 6:30 PM by Conference Call

Dear Members

Please note, the Association’s Board of Directors Meeting will be held virtual this month by conference call on March 26th starting at 6:30 PM. Below, if you wish to participate in the call, you will dial the number and access code.  If the meeting is ongoing, you will announce your name and the System will announce you to those on conference.  Please wait to speak until the Agenda calls for the Open Forum and the process noted below.   During the balance of the meeting, you may listen in to the proceedings of the meeting.

AT Conference For Clients of TMG – Camino Del Prado HOA

  1. Participants please dial:

Toll-free: 866-906-9888

  1. When prompted, the participants need to dial:

Pass Code for Participant: 4205343 press ‘ # ‘   and announce your name for the System to introduce you to the call.

The Agenda for the meeting is via separate direct email along with the financials for February 2020 (un audited and not approved as of yet by the board).

Because of the format, the Association will follow a firm process of Robert’s Rules of Order.  This means members can call in and listen and when the Open Forum agenda item is noted, we will use the following process for those on the call to speak.   That process will be to call out the street name and using the address number starting from the lowest number / letter to the highest, members will be able to ask their questions.  All questions and discussion for a specific address is limited to 3 minutes (question and response combined).

Thank you

Rob March

Association Manager, Camino Del Prado HOA

408 221 6631

 

Notice: Membership List Distribution

Dear Community,

Please note that Stacy Teixeira (1010 Bryant Way #A) has requested access to all homeowner names, unit addresses, and mailing addresses pursuant to Civil Code §1365.2(a) and the Davis-Stirling Act, Corporations Code, Section 8330. Therefore the Board will be providing this information to her. (This information would also be publicly available at the County Recorder’s office.)

Board Meeting February 20th, 6:30 PM

Agenda 

February 20th, 2020 – 6:30 PM Meeting

Club Room

  1. CALL TO ORDER
  2. OPEN FORUM
  3. APPROVAL OF MINUTES  

– Previous Board of Directors Meeting Minutes 

– Actions and Approvals Taken by the Board of Directors without a Meeting

  1. APPROVAL OF FINANCIALS

– Bank Statement Review and Approval.

– Reserve Account Review / Funding

– Budget Review and Discussions

– A/R Review 

  1. ROUTINE BUSINESS

– Review of projects from previous meeting

– Building Condition and Issues 

– Fireplace Use Update   (use of Fireplace remains prohibited) 

– Landscaping (irrigation, new/replacement plants)

– Exterior Lighting

– Legal

  1. NEW BUSINESS

– Member Needs and Observations/Open Forum

  1. SCHEDULING OF NEXT MEETING

– The board of directors meeting is scheduled for:            

  Location & Time:  to be announced. Announcement of meetings are posted on

  Mailboxes and/or issued via email, or in special cases sent by US Mail.

  1. EXECUTIVE SESSION

– Review Legal Matters

  1. ADJOURNMENT